Transparent pricing.
No surprises at renewal.

One flat rate per client. Bank statements included. Price locked from day one.

✓ Price locked 12 months ✓ Bank & CC statements included ✓ No surcharges ✓ CIS · MTD · HMRC VAT

What's included in every practice licence

Document Capture

  • Receipt & invoice capture
  • Line item extraction — included
  • Bank statement processing — included
  • Credit card statement processing — included
  • PDF auto-split (multi-doc PDFs)
  • Multi-engine AI OCR (3 engines)
  • Mobile app (iOS & Android)
  • 270 pages / client / month allowance

Automation & Workflow

  • AI auto-categorisation to chart of accounts
  • Direct push to Xero / QuickBooks
  • Missing document chasing
  • Auto-publish pipeline
  • Match & Publish reconciliation
  • Capto Drive document storage — free
  • Full audit trail — 7-year retention

Practice Management & UK Compliance

  • Multi-client practice dashboard
  • Three-tier architecture (Admin / Practice / Client)
  • SLA-tracked query management
  • HMRC VAT number validation
  • Reverse charge VAT detection
  • MTD-ready
  • Price locked — 12 months from sign-up
  • Xero · QuickBooks · Sage integrations

Calculate your price

25
1050100150200

Billing

Annual billing — price locked for 12 months from sign-up.

Total monthly cost

£0.00

—

Annual total

£0

billed annual

Practice rates require a minimum of 10 client licences. All prices exclude VAT.

No setup fee
Cancel monthly plans any time
Top-up credits valid 12 months

How Our Pricing Works

Per-client, all-inclusive

One flat rate per client covers every document type — including bank and credit card statements. No separate credits or surcharges for the documents you process most.

Annual saves ~20%

Pay annually and your per-client rate drops by roughly 20%. Your price is then locked for 12 months from the date of subscription confirmation.

Volume discount on Practice plans

Practice/wholesale rates step down as your client count grows — from £8.63/client/month at 11–25 clients down to £6.71/client/month at 151–200 clients on annual billing. Minimum 10 client licences.

Top-ups for genuine overflow

Every licence includes 270 pages/client/month. On the rare month a client tips over, buy a credit pack — credits roll over and are valid for 12 months.

Talk to the team.

We'll demo live, confirm your exact pricing, and get you set up — usually within 24 hours.

Request a Demo

Pricing FAQ

What counts as a page?
Each side of a document processed by Capto counts as one page. A two-page PDF = 2 pages. A single-page receipt = 1 page.
What's included in the monthly allowance?
Every client licence includes 270 pages per month — typically covering 20 bank statements, 20 supplier statements, and 230 purchase/sales documents.
What happens if a client exceeds the allowance?
Top up using a credit pack. Credits are valid for 12 months and roll over. If a client consistently exceeds 270 pages, moving to the next client volume tier is usually better value.
Is there a minimum for practice plans?
Yes — practice/wholesale rates require a minimum of 10 client licences. Single-client and direct-business subscriptions are covered by the Business / Direct plan.
Can I change my plan?
Yes. Upgrades take effect immediately. Downgrades apply from the start of your next billing cycle.
Is there a free trial?
Yes — 14 days free, no credit card required. Sign up to get started.
What payment methods do you accept?
All prices are in GBP and exclude VAT. We accept major credit and debit cards. Bank transfer is available for annual plans.